PROGRAM DESCRIPTION: Building Maintenance
SPECIFIC OBJECTIVES:
1. Improve performance of Heating, Ventilation, and Air Conditioning Equipment District wide.EVALUATION MEASURES:2. To continue program on replacement of interior and exterior doors.
3. To continue implementation of American with Disabilities Act Program in District.
4. To continue roof replacement program District wide.
5. Rebuild sump pump systems.
1. Use of work order system to determine equipment which requires constant maintenance.RECENT ACCOMPLISHMENTS:2. Building tours and maintenance order system.
3. Work with Business Manager and Pupil Services Department on priority requirements and follow Americans With Disabilities Act plan.
4. Use of roof consultant, roof inspections, and problem area identification.
1. Replacement of approximately twenty door and frame assemblies including required hardware.PROPOSED PROGRAM IMPROVEMENTS:2. Replacement of roofs at Heights High, Monticello Middle, Millikin, Boulevard and Gearity.
3. Replacement of Boiler Vacuum Pump System at Wiley Middle.
4. Asbestos abatement at Heights High, Wiley Middle and Roxboro Middle.
5. Extension of heating and air conditioning duct work at Fairfax and Coventry Elementary Schools.
6. Replacement of restroom partitions at Wiley, Coventry, Oxford and Roxboro Middle Schools.
7. Upgrade of shower systems, South Pool at Heights High.
8. Installation and construction of Internet and School net classroom facilities.
1. Continue to upgrade the various building components with current technology. (includes Roofs, Building Envelope, and Waterproofing).2. Continue to bring school buildings in compliance as required by Americans with Disabilities Act, which also includes sidewalk and asphalt drive hazards.
3. Replacement of HVAC units at Boulevard, Oxford, Monticello and Fairfax schools.
PROGRAM DESCRIPTION: District Operations
RELATED AREAS: Business Services, Maintenance
SPECIFIC OBJECTIVES:
1. Remove existing high pressure boilers from Wiley Middle School, Cleveland Heights High School and Noble Elementary School. Replace these boilers with low pressure boilers.EVALUATION MEASURES:2. Continue to develop standard operating manuals for all operations personnel
3. Renovate the athletic field at Cleveland Heights High School.
4. Continue to reduce electrical energy consumption where applicable.
1. Elimination of overtime requirement for current high pressure boiler buildings.RECENT ACCOMPLISHMENTS:2. Establish committee to assist in the development and implementation of operating manuals.
3. Improved playing and drainage conditions.
4. Comparisons to previous years electrical usage and associated costs.
1. Saved approximately $80,000 by participating in the Ohio Schools Council Natural Gas Program.PROPOSED PROGRAM IMPROVEMENTS:2. Investigated and sought funds from an outstanding energy grant which led to the District receiving a check for $56,000 from the Department of Energy.
3. Established a spreadsheet, which allows for month to month comparisons to previous energy usage for all District facilities.
4. Purchased the much-needed Grounds equipment to continue with the exterior Beautification Program underway in the School District.
5. Completion of the Canterbury Soccer Field and Tree Planting Program.
1. Increase responsibility of the Energy Management System.2. Establish operating guidelines and procedures that are applicable to all District facilities.
3. Improved drainage and playing surface for the High School Football Field.
4. Participation in the Ohio Schools Counsel pre-paid Electrical Energy Use Program.
PROGRAM DESCRIPTION: District Operations
RELATED AREAS: Business Services, Maintenance, Education and Instructions Services
SPECIFIC OBJECTIVES:
1. Renovate Monticello Middle, Noble and Gearity Elementary Schools.EVALUATION MEASURES:2. Replace existing carpeting and tile floors with new carpeting and/or VCT tile. Paint classrooms, provide an upgraded learning environment.
1. Monticello Middle, Noble and Gearity Elementary School renovations completed prior to the 1998-99 school year.RECENT ACCOMPLISHMENTS:2. Renovation projects completed within budget parameters.
3. Feedback from staff, students, and public assigned to or visiting the schools.
1. Successful renovation of Fairfax Elementary School.PROPOSED PROGRAM IMPROVEMENTS:2. Successful renovation of Cleveland Heights High School Main Office.
1. Schedule additional staff meetings at the building level to better coordinate the renovation projects.2. Provide the custodian with a blanket purchase order to expedite minor purchases. This will eliminate unnecessary delays toward project completion.
PROGRAM DESCRIPTION: Purchasing and Related Business Services Support Operations
RELATED GOAL(S): Business Services
SPECIFIC OBJECTIVES:
1. Standardize Capital Asset management.EVALUATION MEASURES:2. Complete development of central storage warehousing and distribution system.
3. Complete district-wide security signage deployment.
4. Develop safety management program.
1. Monitor and perform in-house site audits of capital asset inventories.RECENT ACCOMPLISHMENTS:2. Monitor decentralized receiving in conjunction with Finance Department.
3. Develop and perform efficiency analyses of turn-around times for Central Storehouse and related Shipping and Receiving functions.
1. Completed relocation of Central Duplicating operations.PROPOSED PROGRAM IMPROVEMENTS:2. Completed new equipment acquisition for convenience copying throughout the District.
3. Assisted with implementation of lunch ID card program.
4. Assumed responsibilities as safety director for the District.
1. Implement computerized inventory control system with bar coding.2. Implement upgrades to District-wide financial and inventory control software.
3. Develop and maintain purchasing decision support system (computerized quoting, vendor registration and vendor evaluation).
PROGRAM DESCRIPTION: District Duplicating and Reprographics
RELATED GOAL(S): Technology, Regular Instruction, Business Services
SPECIFIC OBJECTIVES:
1. Complete decentralization of convenience and low volume reprographic duplicating.EVALUATION MEASURES:2. Transfer copy-monitoring duties to Duplicating Center.
3. Develop duplicating strategic plan in conjunction with MIS Department.
1. Evaluate cost effectiveness of Copy Center serving District copy needs via computer network.RECENT ACCOMPLISHMENTS2. Evaluate Duplicating Center efficiency and effectiveness.
1. Moved District Copy Center from High School to central location at Wiley Middle School. Refurbished Duplicating Center for enhanced production.PROPOSED PROGRAM IMPROVEMENTS:2. New duplicators installed throughout the district for convenience and medium-sized duplicating needs.
1. Assist schools and departments in developing duplicating procedures.2. Manage duplicating workflow to smooth demand peaks.
PROGRAM BUDGET: OPERATIONS AND MAINTENANCE
| 97/98 | 98/99 | Variance to | |||
| Approved | Proposed | 97/98 Budget | Percent | ||
| Object | Description | Budget | Budget | (col 2 - col 1) | Change |
| Personnel Services: | |||||
| 100 | Salaries & Wages | 3,476,070 | 3,678,605 | 202,535 | 5.83% |
| 200 | Benefits | 1,308,590 | 1,285,350 | (23,240) | -1.78% |
| Total Personnel Services | 4,784,660 | 4,963,955 | 179,295 | 3.75% | |
| Personnel as % of Total | 57.80% | 57.87% | |||
| Non-personnel Services: | |||||
| 400 | Purchased Services | 2,253,469 | 2,409,710 | 156,241 | 6.93% |
| 500 | Materials & Supplies | 730,300 | 758,350 | 28,050 | 3.84% |
| 600 | Capital Outlay - New | 12,301 | 12,800 | 499 | 4.06% |
| 700 | Capital Outlay - Replacement | 80,100 | 26,700 | (53,400) | -66.67% |
| 800 | Other Objects | 416,993 | 406,575 | (10,418) | -2.50% |
| 900 | Other Uses of Funds | 0 | 0 | 0 | 0.00% |
| Total Non-personnel Services | 3,493,163 | 3,614,135 | 120,972 | 3.46% | |
| Carryover Encumbrances | 0 | 0.00% | |||
| Total Expenditures | 8,277,823 | 8,578,090 | 300,267 | 3.63% |
| Description | Amount | |
| 0100 | Salaries and Wages | |
| 1) New Positions REQUESTED as of July 1, 1998: | ||
| a) 1.00 Tradesperson (electrician) | 37,500 | |
| b) -1.00 Groundsperson | (21,400) | |
| Subtotal Net Change in Positions: | 16,100 | |
| 2) Salary and Step Increases | 186,435 | |
| Total Salary Changes | 202,535 | |
| 0200 | Employee Benefits | |
| 1) Retirement & Medicare | 39,390 | |
| 2) Change in Health Care Premiums (reduced as of 1/1/98) | (38,500) | |
| 3) Workers Compensation (0.85% of salaries) | (24,130) | |
| Total Benefits Changes | (23,240) | |
| 0400 | Purchased Services | |
| 1) Professional Services: | ||
| a) Chemical Waste Disposal | (7,200) | |
| 2) Property Services: | ||
| a) Various Repair and Maintenance Services | 21,460 | |
| b) Deferred Repair/Maintenance Cut From Fiscal 1997/98 Budget | 47,000 | |
| 3) Energy Management Training Increase | 2,500 | |
| 4) Telephone Cost Increases for ISDN lines for Clevenet & Internet | 44,991 | |
| 5) Utilities: | ||
| a) Electric | 5,000 | |
| b) Water and Sewerage | 21,960 | |
| c) Gas | 20,320 | |
| 6) All Other Purchased Services | 210 | |
| Total Purchased Services Changes | 156,241 | |
| 0500 | Supplies and Materials | |
| 1) Misc. Soap/Paper Supplies | 5,240 | |
| 2) Supplies for Deferred Repair & Maintenance | 22,310 | |
| 3) Reduction in Purchases of Vehicle Parts Inventory | 500 | |
| Total Supplies and Materials Changes | 28,050 | |
| 0600 | Equipment - New & Replacement | |
| 1) Replacement Improvements - Buildings | (50,000) | |
| 2) Voc-Ed Auto Body Lift Purchased in FY 1997/98 | (3,400) | |
| 3) All Other New & Replacement Equipment | 499 | |
| Total Equipment - New & Replacement | (52,901) | |
| 0800 | Other Objects | |
| 1) Interest on Serial Bonds | (11,475) | |
| 2) Taxes & Assessments | 1,057 | |
| Total Other Objects | (10,418) | |
| GRAND TOTAL OPERATIONS AND MAINTENANCE | 300,267 |
STAFF: OPERATIONS AND MAINTENANCE
| 1997/98 Budget | 1997/98 Changes | 1997/98 Actual | 1998/99 Budget | 1998199 Changes | |
| Operational Support: | |||||
| Supervisor of Building Operations | 1.00 | 1.00 | 1.00 | ||
| Supervisor of Building Maintenance | 1.00 | 1.00 | 1.00 | ||
| Cleaner | 47.44 | 47.44 | 47.44 | ||
| Custodian | 15.00 | 15.00 | 15.00 | ||
| Equipment Operator | 2.00 | 2.00 | 2.00 | ||
| Fireperson/Assistant Custodian | 17.00 | 17.00 | 17.00 | ||
| Laborer | 1.00 | 1.00 | 1.00 | ||
| Lead - Grounds Crew | 1.00 | 1.00 | 1.00 | ||
| Secretarial/Clerical | 3.00 | 3.00 | 3.00 | ||
| Skilled Laborer | 8.00 | 8.00 | 7.00 | (1.00) | |
| Tradesperson | 11.00 | 11.00 | 12.00 | 1.00 | |
| Tradesperson Helper | 1.00 | 1.00 | 1.00 | ||
| Total Operations and Maintenance | 108.44 | 108.44 | 108.44 | 0.00 |
March 23,1998: Revised
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